The following words or expressions shall carry the meanings assigned there to:
‘Wedding planner’: contracter/user of these terms and conditions is ‘Great Weddings in France’. Company also called ‘Bruiloft in Bourgogne’ or by the name of the wedding- and event planner Mme Gretha Wijbenga. In these terms called ‘wedding planner’.
Great Weddings in France is based at Domaine de Savigny, 58330 St. Saulge, France. Siret: 84004716100012, TVA non applicable – article 293 B du CGI.
‘Agreement or Contract’: means these terms and conditions, together with any and all annexures, which is to be read together as one contract and will be considered as one document, all of which will have the effect of a legal and binding agreement between the parties. Agreement shall be construed accordingly.
‘Package’: means the wedding/event package or amount as selected by the client.
‘Client’: means the undersigned person(s) herein below, their representatives, successors, assigns, agents and affiliates.
1. Quotations and agreements
- Every quotation is valid for 14 (fourteen) days only, unless agreed otherwise.
- An agreement starts with returning a signed quotation to the wedding planner and by paying the deposit.
- In case of an agreement with more clients, they will bear joint and several liabilities for every obligation that arises from the agreement.
2. Payment terms and booking fee
2.1 The payment of a booking fee depends on the package.
a) In case of the packages ‘Wedding planner A-Z’, Wedding planner ‘in France’ or ‘Master of Ceremonies’, the booking fee will be paid in 3 parts: 40% upon acceptance and receipt of the signed contract, 40% half way the period and 20% two weeks before the wedding/event.
b) In case of the package ‘Find the Venue’, the booking fee will be paid in 2 parts: 60% upon acceptance and receipt of the signed contract and 40% once the client has chosen the venue for their wedding/event.
c) If the client chooses assistance on an hourly base, an estimation of the amount of hours is made and 60% needs to be paid upon acceptance and receipt of the signed contract, and 40% once the hours have been used.
d) The first part of the booking fee secures the date, time and services of the wedding planner and is not refundable or transferable in the event of cancellation, it being the agreed loss suffered by the wedding planner due to cancellation.
2.2 The booking fee cannot be exchanged for other services or products. Should the date for the wedding/event change and the wedding planner is not available to attend the new date, you will forfeit your booking fee.
2.3 All payments made, either by way of an internet / electronic funds transfer, or cash, is to be free of commission and bank charges, failing which these charges are to be carried by the client and will be added to the final account rendered by the wedding planner.
2.4 All payments will be made within 14 days after receiving the invoice, unless agreed otherwise.
2.5 The booking fee does not include:
a. Parking fees
c. Travel expenses, such as tickets for trains, buses or planes. Or travel expenses by car: 0,30 euros per km, counting from St. Saulge (58330) in Burgundy, France.
d. Accommodation expenses, if the venue is more than 1,5 hours away from St. Saulge (58330), if the wedding/event lasts more days or if the job requires the presence of the wedding planner before 8h30 and/or after 21h00. The wedding planner will always inform the client about the costs, before making any reservation for an accommodation.
2.6 The booking fee does not include the salary of hired extra staff to assist the wedding planner during the wedding/event, in case necessary. Weddings/events with more than 80 guests or weddings/events that are celebrated at several addresses during the wedding/event, always require at least 1 assistant. The wedding planner will always inform the client in time, if the job requires hiring extra staff.
2.7 The day after the wedding/event a last invoice will be send, in case of extra costs made during the wedding/event, and costs such as parking fees, road tax, travel and accommodation expenses.
3. Participation of client and provision of information
3.1 The client takes care of providing all information and agreements concerning the wedding/event to the wedding planner if she needs these documents in order to perform her job correctly.
3.2 The client takes care of informing the wedding planner directly in case of changes and new circumstances that might influence the work of the wedding planner.
3.3 The client is responsible to provide the correct and complete information, also if this information comes from third party suppliers. The wedding planner will not be liable in case of any mistakes or damage caused by the use of provided incomplete or incorrect information.
3.4 The client will always respond to questions within a reasonable period of time, to avoid any delays in the planning.
3.5 In case of extra costs and extra hours necessary, caused by not providing the correct information in time, these costs are to be paid by the client.
3.6 If the client is not providing the complete and correct information, even after repeatedly request, the wedding planner has the right to cancel the agreement.
3.7 During the wedding/event the client will provide a healthy meal for the wedding planner and also for any assistants (if booked).
4.1 The client hereby permit and allow the wedding planner to display 20 images covered by this contract and to generally promote the business by means of advertising, publicity material, websites, exhibitions, competitions, magazine articles, and other such media, providing that the images are used lawfully and without damage to the client.
4.2 It is specifically agreed that the material may be used on Facebook, Twitter and / or such other social media forums as is desired, and that the clients’ may be tagged, or otherwise identified, unless otherwise agreed in writing.
4.3 The images that will be used will be selected together with the client.
5. Damaged and missing materials
5.1 The client is liable for any damage, loss or breakage of materials delivered by the wedding planner for decoration or other purposes.
5.2 Replacement and repair costs will be charged, regardless of whether the client, venue or guest damaged the item.
5.3 Replacement costs are charged in full.
6. Force majeure or Acts of God
If performance of the Agreement or any obligation under this Agreement is prevented, restricted, or interfered with by causes beyond either party’s reasonable control (The Force Majeure), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary by such event. The term Force Majeure shall include, without limitation, acts of God, fire, explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, wars, strikes, lock-outs, work stoppages, or other labour disputes, or supplier failures.
7. Changements agreement or postponement
7.1 If during the period of preparing the wedding/event it becomes clear that for the best result it is necessary to change the agreement, wedding planner and client will adjust the agreement.
7.2 If these adjustments have financial or qualitative implications, the wedding planner will inform the client.
7.3 The client shall not change the date, time or location of the wedding without first contacting and advising the wedding planner of said changes, so as to determine if the wedding planner is still available to provide services. If the client changes the date, time or location of the scheduled wedding, and the wedding planner is unavailable to provide services, then the wedding planner is released from all contract obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. The clients also forfeit the wedding planner’s fee paid, corresponding to the hours invested by the wedding planner up to the cancellation.
7.4 In the event the client is forced to change the date of the wedding, and the wedding planner is available to provide services, every effort will be made by the wedding planner to transfer location reservations, sub-contractors and the wedding coordination support to the new date.
The client agrees that in the event of a date change any expenses including are the sole responsibility of the client. Additional charges above and beyond those set in the original agreement:
- In the event of changing the date of the wedding within 6-3 months prior to the original wedding/event date, an extra fee of 10% of the original fee is charged.
- In the event of changing the date of the wedding within 3 months prior to the original wedding/event date, an extra fee of 25% of the original fee is charged.
- In the event of postponing the wedding/event to a new year, an extra fee of 35% of the original fee will be charged.
The Client also understands that last minute changes can impact the quality of the event and that the wedding planner is not responsible for these compromises in quality.
8. Cancellation of the agreement
8.1 The wedding planner has the right to cancel the agreement, without any liability to compensation the client in case the agreement harms the company of the wedding planner in any way, or when safety of the wedding planner, guests, staff and other suppliers cannot be guaranteed.
8.2 The wedding planner has the right to cancel the agreement when the client has not paid the booking fee within the official payment period.
8.3 In case of cancellation, booking fees paid will not be refunded.
8.4 The client may cancel the agreement at any time by giving written notice to the wedding planner, but in doing so the client shall forfeit their booking fee paid.
8.5 Client is advised to get an insurance for the wedding/event.
9. Limitation of liability and indemnity
9.1 Liability is limited to the booking fee paid. The client understands that the wedding planner will not enter into this agreement without this clause.
9.2 In the unlikely event of the wedding planner being unable to attend to the wedding/event due to any cause beyond the wedding planner’s control, the wedding planner reserves the right to appoint another wedding planner to attend to the wedding/event on their behalf to undertake the wedding/event to his/her best ability.
- If the situation should occur and a suitable replacement (as named in 7.2) is not found, responsibility and liability of the wedding planner is limited to the return of all payments received for the wedding/event package.
- The wedding planner is not responsible for any loss of data, non-deliveries or miss-deliveries, regardless if the transport/shipping is done by the client, the wedding planner or any other supplier.
- The wedding planner can, on behalf of the client, negotiate contracts with suppliers for the wedding/event and will take reasonable care in the selection and negotiation with such suppliers. However, contracts with suppliers will be signed by the client and never by the wedding planner. It is the responsibility of the client to be aware of, and comply with, all the Terms and Conditions of individual suppliers. The wedding planner will not be held responsible for any non-observation by the client of any supplier contract terms. Also it is clients’ responsibility to ensure that all invoices of suppliers are paid promptly and correctly. The wedding planner does not pay the invoices of the suppliers for the wedding/event.
- The wedding planner does not accept any liability for the performance and service of any supplier.
This agreement and its termination shall be governed by and construed in accordance with the laws of the France. Both the wedding planner and the client agree that all legal action based on any claim arising under or out of this agreement must be determined in accordance with French law and filed and prosecuted in a court of competent jurisdiction located in France and each of them hereby consents and irrevocably submits to the jurisdiction of such court in respect of all legal action or proceedings arising out of or in connection with this agreement, its implementation, interpretation and/or termination.
11. Acceptance and acknowledgement
The client hereby accepts the quotation from the wedding planner to render and supply all services and materials as agreed upon on these terms and conditions as stated herein. The client, by signing this contract acknowledges that they have read and understood the terms and conditions and agrees to all of the above and is further familiar with all details of the selected wedding/event package.
The information that you provide us will only be used to organise your wedding/event. This information will only be transferred to the vendors of your wedding/event, if this is necessary for the best performance and service during your wedding/event. We do not sell information, and after the wedding/event all personal information will be deleted.